MITS Freight is a system specifically designed and developed for Freight Forwarders and N.C.O.C.C to manage the complete process flow of the Import and Export operations. The system widely covers the process from receiving of an order and input into the system and right up to the last steps of the operation process i.e. billing and invoicing.
We do understand the importance of efficiency for running of a business. Therefore, MITS Freight ensures no duplication of data entry and consistent information is shared and used throughout the whole operation process, thus improving the efficiency of a business.
Improve Visibility and Control
It is crucial that management having a clear bird’s eye view of the operation activities. With the system, it allows the tracking of jobs from job creation to billing that is accessible from a user friendly screen.
Improve Customer Service Level
As all information on the operation can be accessed and viewed from one screen, this enables an accurate and quick response to customers’ enquiries. This eventually helps company in delivering a high standard of customer service, and thus increases competitive advantage.
The MITS Freight consists of several key features that include:
Real Time Information
The system enables users to view and retrieve a real time and complete process flow of the import and export operations information at any time without limitations or barriers. With this feature, management could plan and make necessary decision on operation processes.
Export of Data
Important documents such as payment report, shipping notes and etc can be exported to commonly used spreadsheets such as Microsoft Excel for easy referencing and reading.
The drill-down capability allows the drill down of original transactions in reports and inquiry windows to view source transactions for more details. With the drill-down features, user can also zoom in to understand a particular issue quickly and effectively. The drill-down feature also applies to graphical charts.
Data Analyzer Engine
Database is used for making analysis, planning and implementing new policies. MITS Freight is equipped with Powerful Data Analyzer Engine that enables management to have a complete overview and helps the management to identify the hidden problems, opportunities and trends.
System Overview (MITS Freight )
The administration Module giving the flexibility of maintaining the master database of customers, charges billable to customers, drivers’ incentives and etc. This module also allowed user (administrator) to define the access right according to the functional level in order to maintain the integrity of the MITS Freight .
Other function available under the administration module for instance is the specification of rates. The system in overall will automatically pull out relevant charges being maintained for the issuance of quotation and for billing, this could avoid under billing and minimizes under billing and maintaining accuracy of charges.
Operation module is the starting point of the MITS Freight . Job numbers will be generated automatically when orders are being keyed-in the system. The integration with MITS Financial allows system to self check the credit limit for each customer before the transaction is being accepted.
Whenever it is required, Management possibly to have a clearer view of the company operation processes. Information on the Cost Sheet is real time reports that will eventually helping in operation control and planning of policies.
Having all necessary functions required in the operation, this module enable users to process of containers, transporters operation, maintaining the entire confirmed shipping schedule to provide real time information as to the availability of the booked space, preparing all relevant documents and etc.
The billing module takes care of the customers billing processes which inclusive of invoicing and issuance of credit notes. Customers invoice entry is generated by retrieving pre-fix rates of quotation and cost sheets in order to eliminate the possibility of under and over billing to customers account. Information posted into the MITS Freight is also posted directly into the Account Receivable and General Ledger in the MITS Financial system and thus eliminating double entry of invoices into the Accounting System.
Credit notes and invoices in the Freight system are posted directly into the Account Payable and General Ledger automatically, thus, eliminating double entry. As for precautious and control features, all entries made must be related to jobs created from job entry.
The system is equipped with a powerful search engine and it allows the search of job information by using the search criteria provided within the system. By choosing any criteria provided in this module, system will then show all relevant information for user to carry out further operation and management tasks.
Vendors’ charges sometime may not necessary accurate and consistence, in the presence of MITS Freight , user can track down the cost history to avoid a wrongful charges.
MITS Freight is designed to provide 2 reports type i.e. Management Report, and Operation Report. With the report module, user can view job profit analysis, revenue listing and customer performance, job listing, pending container deliver and collection. This helps the users to carry out the necessary analysis and actions.