MITS Haulage is a system specifically designed and developed for Haulier to manage the complete process flow of the Import and Export operations. It is widely covers the process from receiving of an order and input into the system and right up to the last steps of the operation process i.e. billing and invoicing. The system helps centralize and simplifying the operation processes.
Benefits
Improve Efficiency
It is important for keeping the business run of efficiency for run efficiently. Therefore, MITS Haulage ensures no duplication of data entry and consistent information is shared and used throughout the whole operation process, thus improving the efficiency of a business.
Improve Visibility and Control
It is crucial that management having a clear bird’s eye view of the operation activities. With the MITS Haulage system, it allows tracking of containers from job creation to billing that is accessible from a user friendly screen.
Improve Customer Service Level
As the information on the operation can be accessed and viewed from one screen, this enables an accurate and quick response to customers’ enquiries. This eventually helps a company in delivering a high standard of customer service, and thus increases competitive advantage.
System Overview (MITS Haulage)
Administration Module
The administration Module giving the flexibility of maintaining the master database of customers, charges billable to customers, drivers’ incentives and etc. This module also allowed user (administrator) to define the access right according to the functional level in order to maintain the integrity of the MITS Haulage.
Other function available under the administration module for instance is the specification of rates. The system in overall will automatically pull out relevant charges being maintained for the issuance of quotation and for billing, this could avoid and minimizes under billing and maintaining accuracy of charges.
Operation Module
The operation module is the starting point of the MITS Haulage. When an input of orders is keyed-in the system, job number will be generated automatically. The integration with MITS Financial allows the system to self check the credit limit for each customer before the transaction is being accepted.
Whenever it is required, Management possibly to have a clearer view of the company operation processes. Cost Sheet’s information is real time reports that will eventually helping in operation control and planning of policies.
Having all necessary functions required in the operation, this module enables the process of containers and search of pending containers as to provide a proactive response.
Billing Module
The billing module takes care of the customers billing processes which inclusive of invoicing and issuance of credit notes. Customers invoice entry is generated by retrieving pre-fix rates (user determined) of quotation and cost sheets in order to eliminate the possibility of under and over billing to customers account.
Information posted into the Haulage system is also posted directly into the Account Receivable and General Ledger in the Financial system and thus eliminating double entry of invoices into the Accounting System.
Costing Module
As the system is integrating with MITS Financial, inputs of creditors’ credit note and invoices in the Haulage system are posted directly into the Account Payable and General Ledger automatically and eliminating double entry. As for the precautious and control features, all entries made must be related to jobs created from job entry.
Inquiry Module
A powerful search engine allows users to search for job information by using the search criteria provided within the system. By clicking any criteria provided in this module, system will then show all relevant information for user to carry out further operation and management tasks. With the inquiry module, information on trailer status and expiry date of the licenses for prime movers, trailers and drivers can be traced and to avoid the interference of a smooth operation.
Report Module
MITS Haulage is designed to provide 2 reports type i.e. Management Report, and Operation Report. With the report module, user can view job profit analysis, revenue listing and customer performance, job listing, pending container deliver and collection. This helps the users to carry out the necessary analysis and actions. |
